Meeting Summarizer

Problem

Teams lose 30% of meeting decisions to poor note-taking. Action items go unassigned, follow-ups slip through cracks, and attendees spend 15 minutes post-meeting writing recaps instead of executing on outcomes.

Solution

Combine transcript ingestion (from Zoom, Teams, or audio files) with entity extraction for owners and dates, action item assignment rules, and automated distribution of structured summaries to participants.

Implementation Steps

1. Capture and normalize transcripts

   Ingest transcripts from meeting platforms (Zoom, Teams, Google Meet) or audio files. Normalize speaker names and timestamps.

   Tip: Use speaker diarization to separate voices. Most meeting platforms now export speaker-labeled transcripts natively.

2. Extract decisions and action items

   Identify decisions made, action items assigned, owners, deadlines, and open questions from the transcript.

   Tip: Define a measurable success metric and review weekly to improve quality and cost.

   # Structured extraction prompt
   prompt = '''Extract from this meeting transcript:
   - decisions: [{decision, context}]
   - action_items: [{task, owner, deadline}]
   - open_questions: [{question, suggested_owner}]
   Return as JSON.'''

3. Generate structured summary

   Produce a formatted summary with sections for key decisions, action items table, discussion highlights, and next steps.

4. Distribute to participants

   Send structured notes via Slack, email, or Notion. Tag action item owners directly in the distribution channel.

5. Track completion

   Create reminders for action items approaching deadlines. Flag overdue items and escalate to meeting organizer.

Recommended combos

FAQs